As a business manager or admin, you're in charge of not just arranging office catering for your team, clients, and events but planning and sticking to a yearly budget. With so much on your schedule, developing a financially responsible and accurate corporate catering budget can be daunting. However, with a bit of planning, organization, and the right partner, you can rest easy knowing you'll impress your organization with high-quality meals without breaking the bank. This blog post will cover some tips for planning your office catering budget for 2023. Read on to learn more!
Step 1: What Are Your Office Catering Needs?
Start by figuring out an estimate of how often you'll need to provide office catering services. Some helpful questions to ask are:
- Does your company offer weekly meals for employee lunches?
- How many events are on the calendar for each month?
- What level of service will you need?
- What is your workplace culture like?
- How many team members are in your company, and what are their dietary restrictions?
Answering these questions can help you get an idea of your catering expenses and help you make financially responsible decisions for your organization.
Step 2: Type of Event and Length of Meetings
Factor in how many training sessions, client meetings, orientations, and corporate catering events you'll have for the year. Reviewing past expenses can help you determine the number of occasions you needed catering for, and which were the most successful.
The length of events and time of day is also significant in figuring out the cost per catering. 30-minute meetings will require less food than 2-hour seminars, and breakfast options tend to be cheaper than lunches since portions are typically smaller.
When you know what’s on the calendar, make a list of what you have in mind for catering menus and an estimate of the number of people. Then, you can plan portion sizes and costs per person.
Step 3: Determine the Number of People
Getting an accurate headcount for the number of people you must feed for each event is critical to setting up a proper yearly catering budget. This will allow you to determine:
- How many meal options need to be delivered
- What menus make the most financial sense
- How to calculate your catering per person cost based on portion sizes and level of catering services
Understanding these aspects will allow you to get an estimate of the costs for your meals based on your needs, leading up to the total cost of your corporate catering budget for 2023. It also ensures you have enough high-quality food for each event.
Step 4: Find the Right Partner for Office Catering Services
A detailed plan is only the beginning of catering on a budget. The next step is to follow through and handle all the details to achieve success. By partnering with a concierge catering company like SimpleCater, you can wow your guests and colleagues with fresh, delicious food while saving time and money!
How SimpleCater Helps Save On Catering Expenses
In the business world, time is money. It's important to consider how much time you spend arranging corporate catering services, like determining menus, contacting local restaurants with catering experience, negotiating costs, facilitating timely deliveries, and following up.
Instead of adding more to your day-to-day to-do's, hold SimpleCater accountable as your trustworthy and transparent corporate catering company to deliver high-quality food and experiences to benefit your business.
SimpleCater works with hundreds of local restaurants and small businesses in your area. Our online platform makes ordering delicious meals while staying within budget easy and fun.
Just make a request, and our team will develop custom menus based on your needs. View your corporate catering menu online and request changes or approve your favorite one. Then, sit back while we arrange the delivery to ensure your food is fresh and arrives before your event.
Impressing your colleagues and guests with high-quality office catering is a representation of how you treat them and can even make or break an event. Rest easy and have peace of mind with corporate catering solutions at SimpleCater. We'll help you find the best catering options on a budget without sacrificing quality, taste, and dietary restrictions.
Catering on a Budget with SimpleCater
A solid catering budget will help you make the most financially responsible decisions for your office. If you haven't already, start planning your 2023 catering budget as soon as possible. SimpleCater has meal options for every team get-together, client meeting, or corporate event in Dallas and South Florida. No matter the request, we'll take care of your needs. Get started today and enjoy your first catering on us!